Thursday, November 9, 2017

How to Protect Confidential Documents on USB Sticks

Posted by THIRUMALAI KUMAR at 9:47 PM 0 Comments


Like any other enterprise, yours likely has several highly confidential documents. During the lifecycle of any such sensitive documents created for your enterprise, a number of authorized users get added at different points in time and a number of different access rights are assigned to each user.

But, the assignment of such admin rights is not your only headache! You also need to handle the authorization for people who are likely to access your PDF documents from outside your organizational network. For such cases, firewall control may be impossible. And, what about people who might need access to your documents on the move (from anywhere), with or without a proper internet connection?

To deal with such a variety of scenarios for the copy protection of your sensitive information documents, PDF USB Digital Rights Management (DRM) security is the right approach. It acts as your portable secure document viewer for USB sticks: a simple, easy-to-use and zero installation USB PDF viewer.


So, as the manager of an enterprise, you can distribute the secure USB sticks to your users with password protection. A user can then simply click on any protected document that he or she wishes to open and the PDF file will open up in a secure viewer on your USB stick. You can even provide the option for your users to download additional protected PDF documents for which they have authorization to view from the USB viewer.


Users of such a USB document security solution do not need to install any viewer software or register any kind of licenses, which makes it extremely easy to use; just plug and play! With no installation, there is also no tool loaded on the computers of your users. They can directly run the PDF secure USB viewer tool from the USB stick itself, which comes preloaded with a USB viewer application and keystore.

Even if a user misplaces or loses a USB stick, the password protection feature prevents any unauthorized document access by others. All existing secure PDF files (with encryption and DRM controls) are copied to the USB sticks and these devices can be locked to particular IP addresses to avoid any misuse or unauthorized access from other IPs.  And/or you can prevent documents being used in certain countries by allowing only specific countries access.

Also, no internet connection is required - users do not have to connect to any licensing server for registration, or obtain access rights for viewing specific documents. This takes your users one step closer to the ability to access secure documents from anywhere. And, with the documents being locked to the USB devices instead of the users’ computers, this serves as a great portable option.

This is an effective way of protecting the confidential documents of your business on USB sticks and ensuring no kind of data leakage or unauthorized copying and sharing takes place. We hope that this information about USB device document copy protection proves useful to your enterprise.

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