Like any other enterprise, yours likely has several highly
confidential documents. During the lifecycle of any such sensitive documents
created for your enterprise, a number of authorized users get added at
different points in time and a number of different access rights are assigned
to each user.
But, the assignment of such admin rights is not your only
headache! You also need to handle the authorization for people who are likely
to access your PDF documents from outside your organizational network. For such
cases, firewall control may be impossible. And, what about people who might
need access to your documents on the move (from anywhere), with or without a
proper internet connection?
To deal with such a variety of scenarios for the copy
protection of your sensitive information documents, PDF USB Digital Rights
Management (DRM) security is the right approach. It acts as your portable
secure document viewer for USB sticks: a simple, easy-to-use and zero
installation USB PDF viewer.
So, as the manager of an enterprise, you can distribute the
secure USB sticks to your users with password protection. A user can then
simply click on any protected document that he or she wishes to open and the
PDF file will open up in a secure viewer on your USB stick. You can even
provide the option for your users to download additional protected PDF
documents for which they have authorization to view from the USB viewer.
Users of such a USB document security solution
do not need to install any viewer software or register any kind of licenses,
which makes it extremely easy to use; just plug and play! With no installation,
there is also no tool loaded on the computers of your users. They can directly
run the PDF secure USB viewer tool from the USB stick itself, which comes
preloaded with a USB viewer application and keystore.
Even if a user misplaces or loses a USB stick, the password
protection feature prevents any unauthorized document access by others. All
existing secure PDF files (with encryption and DRM controls) are copied to the
USB sticks and these devices can be locked to particular IP addresses to avoid
any misuse or unauthorized access from other IPs. And/or you can prevent documents being used
in certain countries by allowing only specific countries access.
Also, no internet connection is required - users do not have
to connect to any licensing server for registration, or obtain access rights
for viewing specific documents. This takes your users one step closer to the
ability to access secure documents from anywhere. And, with the documents being
locked to the USB devices instead of the users’ computers, this serves as a
great portable option.